Beyond Bilingual Inc.
August 5, 2022
Scarborough, Canada
Job Type
Job ID Number
Candidate must be Bilingual
Job Function
Customer Service


Bilingual Administrative Assistant

Location: (HYBRID)-3 Days a Week in Office – Scarborough, Ontario

Hours: Mon-Fri – 8:30am-5pm (40 hours/wk.)-Full, Time, PERM

Company:  Our client is a family run business that continues to grow.  They are a leader in their industry and have done so by employing exceptional staff that constantly contributes to their success.


  • Company-paid benefit plan (Starting Day 1)
  • Dental plan
  • Vision plan
  • RRSP
  • Casual dress code policy
  • Excellent training
  • Family working atmosphere
  • Annual Merit Increases
  • Opportunity for advancement



Job Overview:

This position reporting to the Sales & Marketing Support Supervisor will be responsible for:

1) To provide administrative support to meet the needs of the Sales and Marketing Departments.

2) To participate and collaborate cross-functionally with all departments as required in supporting the administrative needs of the Sales Team, Marketing Team, and customers.


  • Perform Sales & Marketing Support tasks in an accurate and timely fashion to ensure successful completion against timelines set.
  • Coordinate projects with team or other departments to completion.
  • Participate in cross training
  • Provide backup coverage within department
  • Maintain departmental Policies and Procedures.
  • Providing administrative support to include sales reports, data consolidation, creating memos, handling correspondence, data entry and other documents as necessary.
  • Creating customized customer facing documents and reports Developing/enhancing key presentations.
  • Listing forms and customer pricing forms Certifications certificate requests.
  • Processing graphics art request, critical path management, image requests and sample requests.
  • Maintaining floor stocking agreements to support product forecasts Update of GS1 / ECC Net Database.
  • Process marketing Promo (CMA’s) and purchase orders
  • Event planning, Sales Conference.
  • Customer Portal Maintenance.
  • Periodic updates of Sell Sheets, Brochures, Feature Advantage Benefit guide, Product Assortment Guide and Minimum Run guides.
  • Updating the SharePoint site for Sales and Marketing.
  • Customer contact information management.

Skills Required

  • Fluently bilingual (English/French) – Spoken and Written.
  • Pleasant phone demeanour.
  • Strong analytical skills for strategic decision making and problem solving.
  • Demonstrate “personal accountability” in all areas of position performance Strong attention to detail and accuracy.
  • Excellent interpersonal skills.
  • Advanced level skills with Microsoft outlook, excel, power point and word.
  • Superior presentation skills.

Experience Requirements

  • 1 to 2 years of administrative support experience.
  • SAP experience an asset
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