416.218.1112
Beyond Bilingual Inc.
Published
August 5, 2022
Location
Scarborough, Canada
Category
Job Type
Job ID Number
BBB123
Candidate must be Bilingual
Yes
Job Function
Customer Service

Description

Bilingual Administrative Assistant

Location: (HYBRID)-3 Days a Week in Office – Scarborough, Ontario

Hours: Mon-Fri – 8:30am-5pm (40 hours/wk.)-Full, Time, PERM

Company:  Our client is a family run business that continues to grow.  They are a leader in their industry and have done so by employing exceptional staff that constantly contributes to their success.

Perks:

  • Company-paid benefit plan (Starting Day 1)
  • Dental plan
  • Vision plan
  • RRSP
  • Casual dress code policy
  • Excellent training
  • Family working atmosphere
  • Annual Merit Increases
  • Opportunity for advancement

 

 

Job Overview:

This position reporting to the Sales & Marketing Support Supervisor will be responsible for:

1) To provide administrative support to meet the needs of the Sales and Marketing Departments.

2) To participate and collaborate cross-functionally with all departments as required in supporting the administrative needs of the Sales Team, Marketing Team, and customers.

Responsibilities

  • Perform Sales & Marketing Support tasks in an accurate and timely fashion to ensure successful completion against timelines set.
  • Coordinate projects with team or other departments to completion.
  • Participate in cross training
  • Provide backup coverage within department
  • Maintain departmental Policies and Procedures.
  • Providing administrative support to include sales reports, data consolidation, creating memos, handling correspondence, data entry and other documents as necessary.
  • Creating customized customer facing documents and reports Developing/enhancing key presentations.
  • Listing forms and customer pricing forms Certifications certificate requests.
  • Processing graphics art request, critical path management, image requests and sample requests.
  • Maintaining floor stocking agreements to support product forecasts Update of GS1 / ECC Net Database.
  • Process marketing Promo (CMA’s) and purchase orders
  • Event planning, Sales Conference.
  • Customer Portal Maintenance.
  • Periodic updates of Sell Sheets, Brochures, Feature Advantage Benefit guide, Product Assortment Guide and Minimum Run guides.
  • Updating the SharePoint site for Sales and Marketing.
  • Customer contact information management.

Skills Required

  • Fluently bilingual (English/French) – Spoken and Written.
  • Pleasant phone demeanour.
  • Strong analytical skills for strategic decision making and problem solving.
  • Demonstrate “personal accountability” in all areas of position performance Strong attention to detail and accuracy.
  • Excellent interpersonal skills.
  • Advanced level skills with Microsoft outlook, excel, power point and word.
  • Superior presentation skills.

Experience Requirements

  • 1 to 2 years of administrative support experience.
  • SAP experience an asset
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