Bilingual Administrative Assistant and Front Desk Coordinator

Location: (Hybrid Role – 3 days a week in office 2 days from home) – Etobicoke
Hours: Mon-Fri - 9am-5pm (35 hours/wk.)
 Salary:  up to $50K + Discretionary Bonus

Company:  Our client is a Canadian based company with over 35 years of experience in providing professional liability protection to healthcare professionals across Canada.

Perks:

• Company-paid benefit plan (after 3 months)
• Dental plan
• Vison plan
• Health and Wellness account
• Casual dress code policy
• Excellent training
• Family working atmosphere
• Discretionary Bonus
• Yearly pay increases

Job Summary:

Perform Administrative duties and also respond to all incoming calls at reception desk area as required.

• Support all administrative duties in the office as required.
• Perform receptionist duties: greet visitors, answer and direct phone calls.
• Receive and sort incoming mail and deliveries and manage outgoing mail/couriers.
• Maintain security and sensitivity when handling private and confidential documents including personal and business-related information.
• Collaborate with management to accommodate the needs of members.
• Provide support as necessary with scheduling group meetings, maintaining calendars, meeting set-ups.
• Maintain office supplies inventory and place orders as necessary.
• Prepare and maintain record of various reports as needed in day-to-day administrative tasks.

• Minimum of two years’ experience working as an administrative assistant.
• Bilingual English/French – Spoken and Written.
• High school diploma or equivalent education.
• Intermediate knowledge of MS Office Suite (Word, Excel, Outlook).
• Excellent attention to detail and ability to prioritize completing tasks.
• Excellent communication and customer service skills.