416.218.1112
Beyond Bilingual Inc.
Published
September 18, 2020
Location
Toronto, Canada
Category
Job Type
Job ID Number
BAA228
Candidate must be Bilingual
Yes
Job Function
Other

Description

Primary Focus:

The position is responsible for administrative support to the Compliance Services and Professional Development department.

Hours: 9am -5pm: Monday to Friday!

 Benefits:

  • Excellent downtown location!
  • Beautiful modern work space, clean bright and beautiful offices!
  • Work hard and play hard!  Company events! Summer boat cruises!
  • Certification recognition events
  • Non - for profit company
  • Very low turnover
  • Team oriented
  • An innovative and flexible organization

Responsibilities

Administrative Support

  • Schedules Infoline coverage of Compliance Advisors and creates weekly and monthly exception reporting.
  • Maintains absence tracking for Compliance Services and Programs using CSPD Calendar and eZLabour.
  • Prepare and maintain contracts and monthly Business Travel Arrangement
  • Prepares and processes expense reimbursements for Speakers
  • Supports departmental meetings, including meeting setup and taking minutes.
  • Provides general office administrative support (i.e., printing, filing, records maintenance/management, handling incoming mail, coordinating outgoing mail/courier, etc.).
  • Processes incoming invoices including electronic coding of invoices to expense accounts, ensures appropriate authorizations are received
  • Provides support to the Manager and VP, Education including meeting support, booking of travel, budget, and preparation and processing of expense reimbursements.
  • Provides technical support for all webinars and on-line professional development seminars and webcasts including maintenance and set up and operation (e.g., uploading of information to website, uploading webinar content materials, and initiating webinars).
  • Works closely with facilitators to ensure timelines are met for webinars / on-line PD.
  • Works closely with Membership to maintain member needs for online and webinar administration.
  • Provides reception coverage during monthly Membership Services meetings.
  • Provides back-up coverage for Events and Regional Programs to order PD materials.
  • Consolidates feedback from reviewers for Readability committee (SMEs and internal resources) on readability of government guides (10 – 15 guides updated annually), as required.

Reporting

  • Tracks and records Infoline statistics/metrics (coverage, volumes, and ISQA results)
  • Tracks webinar evaluations and reports discrepancies to Manager.
  • Provides statistics on online PD seminar and corporate training evaluations.
  • Provides statistics on webinar evaluations.
  • Prepares monthly “dashboard” report for Compliance Services and Professional Development
  • Tracks and records monthly corporate training invoicing and statistics.

Skills Required

  • Post-secondary education – University degree or College diploma in business is preferred.
  • Minimum 3 years’ experience working in an Administrative Assistant role, including minute taking and meeting planning
  • Ability to work well independently and strong attention to detail
  • High level of discretion and confidentiality
  • Represent the company in a positive and professional image
  • Strong analytical skills
  • Ability to prioritize and multi-task
  • Extraordinary customer service: responsive, flexible and effective in dealing with customers.
  • Fluently bilingual in both French and English
  • Advanced knowledge of Microsoft applications (Word, Access, Excel, and Powerpoint)
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