416.218.1112
Beyond Bilingual Inc.
Published
November 29, 2022
Location
Toronto, Canada
Category
Job Type
Job ID Number
BBB222
Candidate must be Bilingual
No
Job Function
Customer Service

Description

Location: Toronto (100% on-Site)

Hours: Mon-Fri – 9am-5pm - (37.5 hours/wk.)

Salary:  Up to $60K

Company:  Our client is a family run business that continues to grow.  They are a leader in the Travel Industry made up of an amazing team of supportive colleagues.  Due to this continued growth, they are looking to add a talented Executive Assistant to their team of professionals.

Perks:

  • Company-paid benefit plan (after 3 months)
  • Dental plan
  • Vison plan
  • Paramedical
  • Drug plan
  • Life Insurance
  • Excellent training
  • Family working atmosphere

Responsibilities

Job Summary:

Provide direct administrative and office management support to senior executives.

Key Accountabilities:

  • Project management ad-hoc special assignment as well as recurring events.
  • Prepare draft reports, background documentation, and research.
  • Review, evaluate, and distribute priority correspondence for executive team.
  • Facilitate communication from department managers, business unit leaders, and project managers.
  • Maintain work schedules and calendars of executive management.
  • Weekly Management Meeting; Coordinate catering and attendance at weekly meetings, arrange catering.
  • Review all documents, reports, and correspondence prepared for executive team for format, content, grammar, spelling and make edits as necessary.
  • Coordinate office activities.

Qualifications

  • Minimum 2 years of experience working as an Executive Assistant.
  • Minimum 2 years of experience in Project Management.
  • Must be highly organized and able to prioritize tasks in a fast-paced environment.
  • Exceptional attention to detail.
  • MUST have advanced proficiency in Microsoft Office Suite, specifically Outlook, Excel and PowerPoint.
  • Must possess the ability to learn quickly, think on their feet and participate in problem solving.
  • Must be reliable and a team-player willing to take on additional responsibilities as needed.
  • Excellent verbal and written communication skills; ability to listen, simplify, and disseminate information across audiences.
  • Ability to interact, communicate and when necessary, persuade, in a polished and professional manner with senior executive management, internal and external stakeholders.
  • Ability to anticipate needs and work independently with minimal supervision.
  • Strong initiative, work ethic and a positive attitude.
  • Ability to be discreet and maintain confidentiality.
  • Exhibits professionalism and composure in stressful situations and in meeting short deadlines.
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